Overview

The Address Book is an online contact manager that allows you to privately store email addresses and other contact information in your Web account for easy access when composing your email messages.

The Address Book is a collection of your own personal contacts and mailing lists. Mailing lists are groups of addresses that you assemble so you can email everyone in the group with one quick shortcut.

You may view or modify your Address Book anytime you log into your account.

In the Beta version of Mail on Ovi, the Address Book is not connected to Contacts on Ovi.

Using the Address Book

Begin using the Address Book by clicking on the Address book link.

If you have previously added contacts to your Address Book, you will see the list of names, email addresses and phone numbers.

If this is the first time you are using the Address Book, no entries display.

Emailing contacts from my Address book

There are several ways to address an email directly from your Address Book.

In the high bandwidth version, the address book is searched for matching addresses as you type, and displays the possible addresses below the address field. To select an address from the list, click on it.

Clicking the to or cc or bcc buttons in front of the address fields brings up your contact list so that you can select the addresses you want to add to that field.

In the high bandwidth version, a pop-up card displays over your compose page. Check the boxes next to the addresses you wish to add, and then click OK to insert those addresses into the current field. Click Cancel to return to your compose page without selecting any addresses. In the low bandwidth version, you are taken to a new page which lists your contacts. Check the boxes next to the contacts you wish to select, and then click the Add recipients button to return to your email compose page with the selected addresses. Click Cancel to return to the compose page without selecting any addresses. The email you were writing will not be lost while you are selecting addresses

Adding a contact

To add a new contact, complete the following steps.

1. Click the Address book link.
2. Click the New contact link.
3. Complete the form with your contact’s personal information.
4. Click Save to add the contact to your Address book .

You can also add a contact to your Address book after you have sent the person an email.

• For each email address that is not already in your Address book, you are prompted to add a first and last name. Add them to your Address book by clicking Add to contact.
• If the name you provide matches one already stored in your Address book you will be asked whether you want to add the current email address to the existing record or create a new Address book entry with the same name.
• You can uncheck the box for any address you do not wish to add to your Address book. You can also click the Skip button to continue without adding any of the addresses to your Address book.

You may add up to a total of 500 contacts to your Address book.

Removing a contact

To remove a contact from the Address book, complete the following steps

1. Access your Address Book by clicking the Address book link.
2. Check the check box beside the particular contact you wish to delete or to delete multiple contacts select each contact’s associated check box.
3. Click Delete .
4. Click OK to delete the contact.

You can also click the Delete button from the contact detail page, which you access by clicking on a contact's information in the contact list.

Completing contact details

All contacts need either a first or last name. However, it is a good idea to put other personal information in your Address book so you can use it as a Web-based directory or contact manager.

Editing contact information

Sorting contacts

The contact list can be sorted alphabetically by name or by email address either from A to Z or Z to A.

To change the sort order, click the direction icon in the Name or Email column header. Clicking the down direction sorts "A to Z" and clicking the up direction sorts "Z to A".

The default sort order is by name, from "A to Z". The currently selected sort order is indicated by a solid colored direction

Searching in the Address Book

You can search for contacts by typing the name or pattern you wish to search for into the search box at the top of the address list, and then clicking Search .

A list of contacts whose information matches the search term displays. If no contacts match the search term a message indicating that no matches were found displays.

In the high bandwidth version, the search criteria is applied immediately as you type and the list of matching entries changes as you type in your search term.

The search function looks only at the contact's first and last names and the email address.

To set your Address book preferences click Mail preferences , and then click the Address book preferences link.

The preferences you can set are the number of Address book entries that are displayed on one page, and the name display order. The name display order can be either First Last or Last, First.

If you display more addresses on one page than will fit within the available screen area, you scroll to see the full list.